There are lots people looking at outsourcing these days as a potential cost cutter. Let me say right up front that, more often than not, outsourcing won’t save you a significant amount of money. More likely, what you will get is more value for the dollars spent.
The decision to outsource some or all of your IT infrastructure support is one that shouldn’t be taken lightly. Or without a significant amount of due diligence when considering what partner(s) to work with. Managing and maintaining the portions of your IT functions that are critical, but not strategic, requires considerable time and effort. You have to think about what elements of IT are contributing directly to your company’s business strategies and which ones are providing “back office” type support.
Those that are back office functions are probably the ones that are good candidates for outsourcing. Those that are strategic are ones that you want to give more time and resources. Even the strategic projects may have an element of outsourcing if you look closely at what items are one shot tasks and which are on going.
In this article we’re going to focus primarily on IT infrastructure management and maintenance. The development of applications can be outsourced as well, but if you’re developing applications, they are most likely competitive differentiators and you’ll want to keep them close. If you happen to be developing an application that doesn’t provide competitive advantage you’d best look and see if it’s worth doing at all.
When you start looking at IT infrastructure outsourcing you need to know that there is a continuum of services that range from very little outsourcing to lots of outsourcing. There are three broad categories of outsourcing are:
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In-house Managed
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Co-location Managed
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Fully Managed
Each of these categories has both positive and negative aspects and each should be considered when deciding on what outsourcing model works best for your organization.
In-House Managed
This category of outsourcing is probably the least costly because what you’re paying for is remote expertise. You get the experts sitting off-site providing capability that you don’t have. In this environment, your partner will have connections to your in-house systems. They can monitor and manage the systems as if they were located in your office. The great thing about this model is you don’t have to hire the specialist you may need only occasionally. The cost of that expert is spread across multiple clients and you’re only paying for a tiny portion of the cost. The down side is you may not get quite the same level of response to requests for service that you might with a dedicated person. That can be mitigated by negotiating a service level agreement (SLA) that provides for the response time you believe you need and can afford. You also don’t get some of the security of having your servers sitting in a hardened data center in the event of a disaster.